Mayor Abby exhorts City Hall offices to adopt 'Paperless Policy' of Makati City Council


February 9, 2018                                                                               

Ref.: Makati ICRD, 8998938



Mayor Abby exhorts City Hall offices to adopt ‘Paperless Policy’ of Makati City Council



Makati Mayor Abby Binay has urged the departments and offices of the city government to adopt the Paperless Policy recently implemented by the Sangguniang Panlungsod (City Council) in a move towards eco-friendly digitalization this 2018.


“We laud the well-timed initiative of the City Council which complements our thrust of pursuing the city’s transformation into a digital city of the 21st Century,” Mayor Abby said.


The mayor said City Council Resolution No. 2018-007 adopting the Paperless Policy in the performance of its mandate is aligned with her administration’s thrust of “embracing technology in the various aspects of local governance.”


“Maximizing the use of modern technology to substantially reduce paper consumption concretely demonstrates our sincere commitment to promote the conservation of natural resources and mitigate the adverse effects of climate change,” Mayor Abby said.


The mayor said that as an acknowledged champion and role model of the global campaign for climate resilient cities, Makati must take the lead in adopting eco-friendly practices in its systems and operations. “We must continuously innovate the way we do things at City Hall for more efficient service delivery, using all available technology whenever it is reasonably practicable and lawful to do so,” she stressed.


In support of the said policy endorsed by Vice Mayor Monique Lagdameo, presiding officer of the City Council, the mayor had ordered the prompt procurement of new laptops and other IT equipment for all City Council members.


Last January 17, Lagdameo presided over the first paperless session of the City Council where all its members used a laptop during the proceedings.


The vice mayor said she has strongly advocated the said policy to upgrade the quality of service being delivered by the City Council to Makati’s constituents. At the same time, the legislative body would be able to reduce the consumption of paper and save on printing costs, given the voluminous documents generated in the performance of its duties and functions, she added.


Earlier, City Administrator Atty. Claro Certeza issued a memorandum to all department and office heads of the city government directing them to comply with guidelines set by the City Council regarding its paperless policy.


As relayed by the Office of the Secretary to the Sangguniang Panlungsod through Atty. Dindo Cervantes, all documents and correspondence addressed to the City Council for its consideration must be submitted in three forms, namely: one hard copy, one soft copy (digital file) in PDF format, and one soft copy in Word format. All soft copies may also be emailed to Cervantes.


Meanwhile, the city government is currently implementing projects which promote waste reduction through recycling in the barangays as well as in City Hall offices.


In 2017, the city Department of Environmental Services (DES) led the launching of the recyclables fair where various departments and offices participated. The DES reported a total of six pieces of e-waste and 26,039 kgs. of recyclable waste materials collected during the fair, with total sales generated amounting to P177,661, which is 35.2 percent higher than 2016.


Other waste reduction activities last year include the launching of the 14th 3B sa Pasko, dubbed as Basura’y Bawasan, Balik-Gamitin at Baguhin ang Anyo sa Pasko’, where participants produced various items such as Christmas decoration, wallets, bags, figurines, and other items out of recyclable wastes. A total of 21 participants joined the Christmas bazaar which diverted some 36,265 kgs. of waste from the dumpsite and generated a revenue of P126,803.





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